Strengthen the management of information and materials and enhance the cultural taste of the group

(Meeting scene)

On the morning of May 22, 2020, the data management personnel of various departments (centers) and subsidiaries of Yuexiang Tianyuan Group held an information and data management work meeting at Tianyuan Petrochemical. The meeting was presided over by the Group's Supervision and Audit Department, and Wu Wan, assistant general manager of the group Hong and Gan Yanmin attended the meeting. The purpose of this meeting is to strengthen the management of information and materials and enhance the cultural taste of the group.

(Group General Manager Assistant Wu Wanhong speaks at the meeting)

The meeting emphasized: (1) Clarify the scope of management materials. All documents and information that reflect the strategic development of the group company, production and operation, enterprise management, and project construction, etc., are included in the management scope. Including publications, manuals, procedural documents, management systems, work instructions, operating procedures, related records, standardized forms, internal and external documents, drawings, contracts, licenses, procedures and other materials.

(The personnel of the Group's Supervision and Audit Department assign information and data management work)

(2) Clarify management principles. Group information materials are managed by departments (centers) and subsidiaries by category. Group financial information is managed by the Group Finance Department, personnel work information is managed by the Group Personnel Department, and other business work information is managed by the group's various departments (centers). The information of each subsidiary of the group is managed by an internal department designated by each subsidiary. The Group Supervision and Audit Department is responsible for daily inspection and supervision.

(Yao Linjian, deputy general manager of Tianyuan Petrochemical, introduced experience at the meeting)

(3) Implement special personnel in special rooms and counters. Departments (centers) and subsidiaries with a lot of file information can set up data archive rooms conditionally, and set up data archive counters with limited conditions. The cabinet placement should be reasonable and beautiful, unified cabinets, unified assembly, unified identification. To be equipped with special computers, computer desks and other facilities to synchronize the physical inventory of information materials with the electronic inventory data. At the same time, 2 information management personnel (including concurrent management) shall be equipped, and the name and contact information of the management personnel shall be clearly listed.

(Managers of Tianyuan Health Industry Operation Center introduced their experience at the meeting)

(Participants listened to the management staff of Tianyuan Petrochemical's archives to introduce work on site)

(4) Strictly regulate management. The data display and storage should be divided into categories, neat and orderly, and reasonable layout. It is necessary to compile data storage catalogs and serial numbers, and improve the management ledger to ensure that the data is stored, easy to find, and easy to access. It is necessary to develop a data file management system and strengthen management. Incorporate the management materials in the first time they are formed, register and save the originals in the advanced database. To extract usage data, go through approval and registration procedures. Try to use the photocopy as much as possible. If you must extract the original for business, you must obtain the approval of the leader in charge and go through the borrowing registration procedures before you can extract the original. The original materials can be borrowed for no more than three days, otherwise, they will have to go through the procedures for re-borrowing. Information and data management personnel should pay close attention to tracking the original materials withdrawn, and promptly remind the borrower to return them on time. If they find that the return is delayed, they should promptly report to the leadership for handling and carefully manage the data. Those who work carelessly and cause the loss of important information will be held financially responsible. Data management adheres to a long-term mechanism. After the completion of the project construction business, the data of each project department of the group's real estate sector will be handed over to the property management department for long-term management. The data management responsibilities of other departments (centers) and subsidiaries of the group remain unchanged for a long time.

(Participants visited Tianyuan Petrochemical Archives)

(Scene of Tianyuan Petrochemical Archives)

(5) Improve consensus and work together to do a good job. Information materials are guidelines for strengthening work standards and are related to all aspects of work. Everyone should pay attention to information management and cooperate with each other. The person in charge of all departments and subordinate units of the group should attach great importance to it, have a long-term awareness of the overall situation, and treat it as an important routine work, resolutely reverse bad working habits, and eliminate the phenomenon of whoever controls and disperses. occur. All employees of the group must unify their thinking from top to bottom, and work together to do a good job of data management.

(Participants visited the Central Control Hall of Tianyuan Petrochemical)

(Participants listened to Tianyuan Petrochemical’s business manager to introduce the company’s production situation)

Wu Wanhong, assistant general manager of the group, said in his speech: to strengthen information and data management, we must implement the five ideas of "high importance, clear responsibilities, classified management, establishment of rules and regulations, and resolute implementation". All departments (centers) and subsidiaries should formulate work measures according to their actual conditions, implement the spirit of the meeting, and implement information management work in place. In the next stage, the Group will organize and carry out inspections of information and data management work, and supervise and urge the information and data management to do a good job.

(The personnel of the Central Control Department of Tianyuan Petrochemical are at work)

At the meeting, Tianyuan Petrochemical and Tianyuan Health Industry Operation Center respectively shared their good experiences and practices in information management.

(Participants visited Tianyuan Health Industry Operation Center for data file management)

After the meeting, the participants also visited the Tianyuan Petrochemical Archives and the Tianyuan Health Industry Operation Center Information Archives.